FAQs around disclosure checks

  • What is PVG?

    PVG is the Protection of Vulnerable Groups scheme that is administered by Disclosure Scotland. It ensures that people deemed unsuitable to work with children and/or protected adults are refrained from doing so.

  • How does the PVG scheme work?

    When someone applies to join the PVG scheme, Disclosure Scotland carry out a variety of checks on the individual and relay their results to them and any relevant organisation via a PVG certificate.

    The organisation can then assess whether the individual is suitable to work with children and/or protected adults for them. The organisation will be informed of conviction and non-conviction information or if the applicant is under consideration for listing or barred from regulated work. 

  • What is regulated work?

    Regulated work is if a person's normal duties consists of certain specified activities with children or protected adults or includes work in a specified establishment. Normal duties can be considered as something the individual might be expected to do as part of their post on an on-going basis, for example appearing in the job description or role profile. Normal duties excludes one-off occurrences and unforeseeable events

  • How do I know if I need a PVG done?

    If you are doing regulated work for an organisation then it is advised to get checked for each organisation you are involved with.

  • I already have a PVG scheme record. Can I use this to work with another organisation?

    It is recommended to complete a PVG form for each organisation you are involved with. This will link that organisation to you so they will be informed if you became under consideration for listing or barred from working with whatever workforce (children and/or protected adults) you are working with.

    If you have already joined the PVG scheme using an Application to Join form, all subsequent forms would be Existing Member forms unless you officially leave the scheme and wish to re-join.

  • I have completed my PVG form. What happens now?

    You need to give your completed form to the organisation you are going to be involved with. They will then send the form to us at Volunteer Scotland Disclosure Services to countersign and submit to Disclosure Scotland. Disclosure Scotland will carry out the necessary checks and issue a PVG certificate to both you and the organisation.

  • How long will it take for me to receive my certificate?

    The length of time varies depending on various factors such as volumes of applications at both ourselves and Disclosure Scotland. We generally say anywhere between 2-6 weeks however we cannot guarantee this turnaround time as it can vary.

  • How often do I need to get a PVG check done?

    You are advised to get a PVG check when you start carrying out regulated work with an organisation. There is no legal requirement to get a PVG check re-done for an organisation, although some have a policy on re-checking after a period of time.

  • What documents will I need to provide?

    For ID purposes the organisation can request, where possible, one piece of photographic ID and something with your current address on it. We understand that not everyone has something photographic, so, in this instance the organisation can request 3 pieces of ID, 2 of which must show your current address.

  • On an Existing Member form, what is the difference between a Scheme Record and Scheme Record Update?

    A Scheme Record is a full PVG check. You would request this if you have not previously been checked for the workforce (children and/or protected adults) for which you are applying. You must apply for a Scheme Record Update if you have previously been checked for the workforce you are applying for.

  • How much does it cost?

    A Scheme Record is £59, a Scheme Record Update is £18. You are, however, only required to provide payment for positions that are paid, positions for student placements or where the applicant is in receipt of benefits provided by the organisation instead of a paid wage. All volunteer applications are provided free of charge.

  • What convictions will appear on my PVG certificate?

    Convictions, known on your PVG certificate as Vetting information, will show the following:

    • Unspent convictions
    • Spent convictions for certain offences
    • Unspent cautions
    • If the person is on the sex offenders register
    • Relevant information from the police force
    • Prescribed civil orders

    This will only be shown on a Scheme Record certificate. No vetting information will appear on a Short Scheme Record (also known as a Scheme Record Update) or a Statement of Scheme Membership.

     

  • How do I update my contact details?

    If you are applying for a subsequent PVG check for an organisation and are using an Existing Member form there is a section (B7) which relates to changes of personal details. If you are not applying for another PVG check then you can call Disclosure Scotland directly on 03000 2000 40 during the course of your membership if you need to update your details. 

  • I have stopped working with an organisation. What do I need to do now?

    You need to call Disclosure Scotland on 03000 2000 40 and inform them of the organisation you are no longer involved with so they can remove them from your record. Failure to do this could result in them being given information about you that they are no longer entitled to.

  • How can I dispute convictions that appear on my certificate?

    If you think the information on your disclosure certificate is wrong, you are advised to contact Disclosure Scotland to raise a dispute on 03000 2000 40. Disclosure Scotland aim to resolve all disputes within 21 working days. An exact amount of time can't be given. It depends on how complex the problem is. In some cases it may be necessary to provide evidence to confirm your identity. If so, Disclosure Scotland will contact you to arrange this.