Enrolling an organisation

The lead person will be responsible for completing the enrolment process and ensuring that the organisation complies with the requirements of the Code of Practice.

The lead person should therefore be someone within your organisation who is involved in the recruitment of paid staff/ volunteers and can implement the correct procedures, is in a position to communicate with us when required and can receive regular communication from us.

Verification of identity of the lead person for enrolment must be confirmed by one of the following: 

• Responsible Person Identification Form
  This form will be used when the lead person is enrolling the organisation and is not submitting a PVG application for themselves at the same time.  The form will be completed by a responsible person. 
• PVG Disclosure Certificate Agreement Form
  This form will be used when the lead person is enrolling the organisation and is submitting a PVG application for themselves at the same time.  The form will be completed by a member of the organisations committee/board.  The person who signs this declaration will receive a phone call from us giving the results of the lead person’s disclosure record.
  
  The minimum identification to be checked is either one document with a photograph and one document with your current home address or 3 documents, 2 of which must have your current home address. Documents confirming the home address should be issued within the last 3 months.

What we need from you:

As part of the enrolment process we require to see evidence of the following information:

• Details of what your organisation does
• The structure of your organisation and details of your Management Committee/Board (e.g. Constitution).
• Details of how your organisation is funded (e.g. copy of your most recent audited accounts, last 3 months bank statements or a letter confirming funding from your funding provider).
• However, if you are a registered charity you do not need to submit this information.
• Details of the positions/roles within your organisation that require a standard, enhanced or PVG scheme disclosure record. 

We will send you a secure handling policy with your enrolment form however; the following sample policies and recruitment tools are available on our website. Click the links below to download or click here to browse all resources:

• Child/adult protection policy
• Recruitment of ex-offenders policy
• Secure handling policy (receipt of certificate)
• Secure handling policy (telephone results)
• Self-declaration form
• Sample Application form