Enroling an organisation

Your organisation must meet the following criteria to enrol with us:

You need to be:

  • A Qualifying Voluntary Organisation e.g. registered charity, a not for profit organisation
  • Providing a service to children and/or protected adults
  • Carrying out work in Scotland

If you meet the above criteria, the steps to enrol are as follows:

  • Step 1. Nominate a lead person

    The lead person will be responsible for completing the enrolment process and ensuring that the organisation complies with the requirements of the Code of Practice.

    The lead person should therefore be someone within your organisation who is involved in the recruitment of paid staff/ volunteers and can implement the correct procedures, is in a position to communicate with us when required and can receive regular communication from us.

    Verification of identity of the lead person for enrolment must be confirmed by one of the following: 

    • Responsible Person Identification Form
      This form will be used when the lead person is enrolling the organisation and is not submitting a PVG application for themselves at the same time.  The form will be completed by a responsible person. 
    • PVG Disclosure Certificate Agreement Form
      This form will be used when the lead person is enrolling the organisation and is submitting a PVG application for themselves at the same time.  The form will be completed by a member of the organisations committee/board.  The person who signs this declaration will receive a phone call from us giving the results of the lead person’s disclosure record.

      The minimum identification to be checked is either one document with a photograph and one document with your current home address or 3 documents, 2 of which must have your current home address. Documents confirming the home address should be issued within the last 3 months.
  • Step 2. Information about your organisation

    What we need from you:

    As part of the enrolment process we require to see evidence of the following information:

    • Details of what your organisation does
    • The structure of your organisation and details of your Management Committee/Board (e.g. Constitution).
    • Details of how your organisation is funded (e.g. copy of your most recent audited accounts, last 3 months bank statements or a letter confirming funding from your funding provider).
    • However, if you are a registered charity you do not need to submit this information.
    • Details of the positions/roles within your organisation that require a standard, enhanced or PVG scheme disclosure record. 

    We will send you a secure handling policy with your enrolment form however; the following sample policies and recruitment tools are available on our website. Click the links below to download or click here to browse all resources:

  • Step 3. The enrolment process

    The lead person will then complete the form on behalf of the organisation through our telephone enrolment service with a member of our team.

    We need about 15-20 minutes to complete the process and we need you to have the following details to hand;

    • Funding and management details about your organisation.
    • What your organisation does and what its purpose is.
    • Details of the positions that will require a standard, enhanced or PVG Scheme disclosure record.
    • What services your organisation provides to children and/or protected adults. 

    Make an appointment to enrol now!

  • Customer Experiences

    Check out what newly enrolled organisations have said about the enrolment process (August - September 2018):

    • Lanarkshire Muslim Welfare Society

      "It was a very good experience and well worth it.  Keep in touch with new changes."
    • Glasgow City Heritage Trust 

      "Initial step of enrolment over the phone was simple. But then it was just fill out these Disclosure forms, which we had done already previously."
    • Best Bib N Tucker

      "Excellent service throughout the process"
    • Callander & District Pipe Band

      "Straight forward and helpful. Will look at it all again when I am able to submit forms for others in our organisation."
    • Northern Counties Bowling Association

      "Quite satisfied with procedure and cannot think of any improvement measures."
    • The Occasion

      "It was easy when speaking with someone. I feel overall the Disclosure Scotland processes are over complicated - being able to speak to someone and ask questions is the best way of untangling what needs to be done. Basically it is a simple process but appears to involve a lot of processes at first."