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Guidance and Resources

Use the categories below to find templates and guidance information. Please contact us if you have any issues with accessing them.

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Additional Signatory Form
Regulated Work Guidance
Application Resources
Removal of Interest Form
Duty to Refer
Sample Policies and Related Guidance
Recruitment Resources
Secondary Organisation Contract

Additional Signatory Form

Additional Signatory Application Form

Last Reviewed: May 2023

The additional signatory form can be used to add further signatories to your organisation, in addition to the lead signatory or collator to allow them to submit relevant applications and receive certificate results on behalf of your organisation.
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Application Resources

Online PVG Application Process Guidance Pack

Last Reviewed: May 2023

Guidance for the online Application Process.
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Police Act Disclosure Guidance Pack

Last Reviewed: January 2023

Guidance for the online Application Process for Police Act Standard and Enhanced Disclosure.
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PVG Disclosure Certificate Agreement Form

Last Reviewed: January 2023

This form is to be completed by the lead person and a member of the committee/board when the lead person requires a disclosure application as they are carrying out regulated work under the Protection of Vulnerable Groups (Scotland) Act 2007 (PVG), and there are no signatories to submit their disclosure.
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Regulatory Body Codes

Last Reviewed: November 2022

Regulated Body Codes for PVG.
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Sample Disclosure Tracking Form

Last Reviewed: November 2022

The sample disclosure tracking form is a useful tool for your organisation to keep track of applications sent to us. This excel spread sheet lets you collate the important information such as the applicants name, barcode number and date posted to our office.
Download Excel

Transgender Disclosure Applicants

Last Reviewed: May 2023

Guidance for transgender applicants from Disclosure Scotland covering previous names, gender and requirements for completing the application.
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What is a Disclosure?

Last Reviewed: March 2023

Understanding the disclosure process can be confusing, but we are here to help you through the process.
Download PDF

Duty to Refer

Making a Referral Guidance

Last Reviewed: March 2023

The guidance provides information on making referrals. It covers the background, terminology of ‘harm’ and ‘removed’ and the process of making referrals.
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Making a Referral Sample Policy

Last Reviewed: November 2022

This sample policy must be used in conjunction with the Making Referrals guidance.
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Recruitment Resources

On-going regular checks under PVG

Last Reviewed: November 2022

With the PVG scheme there is no requirement to re-check applicants for the organisation, however, this is still an option. This guidance will help you decide if this is something your organisation would like to implement.
Download here

Recruiting under 16's into Regulated Work Roles

Last Reviewed: November 2022

Currently there are no minimum age requirements for applicants of the PVG scheme, however, it is still important to be aware of the guidelines for young people applying.
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Rehabilitation Timeframe Guidance

Guidance on the rules of self-disclosure in relation to previous convictions and alternatives to prosecution under the Rehabilitation of Offenders Act 1974 in Scotland.
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Regulated Work Guidance

Charity Trustees' Guidance

Last Reviewed: November 2022

Through the Protection of Vulnerable Groups (Scotland) Act 2007 (PVG), some organisations are entitled to check their Trustees. This guidance will explain the role of a Charity Trustee and whether they are eligible for a PVG check
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Children Checklist

Last Reviewed: November 2022

The Children checklist can be used to add a new position/role for the organisation. It would be submitted along with the application and allows us to assess the service your organisation provides and ensure the position fits the criteria for regulated work.
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Protected Adults Checklist

Last Reviewed: November 2022

The Protected Adult checklist can be used to add a new position/role for the organisation. It would be submitted along with the application and allows us to assess the service your organisation provides and ensure the position fits the criteria for regulated work.
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Removal of Interest Form

Removal of Interest Form

Last Reviewed: November 2022

Please used this form if your organisation has volunteers/paid staff who no longer carry out regulated work with your organisation.
Download Word Document

Sample Policies and Related Guidance

Barred and Under Consideration for listing Guidance

Last Reviewed: November 2022

The guidance provides information regarding applicants who are barred or under consideration for listing. It details what it means to be barred or under consideration, how it should be dealt with and a sample policy for you to use.
Download PDF

Barred and Under Consideration for listing Sample Policy

Last Reviewed: November 2022

The sample policy must be used in conjuction with the barred and under consideration for listing guidance.
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Children/Adult Sample Policy

Last Reviewed: November 2022

The sample Children and Protected Adult protection policy for organisations provides policies that can be amended as appropriate. It covers areas such as selection, screening, training and reporting abuse.
Download Word Document

Recruiting with Convictions with Self Disclosure

Last Reviewed: January 2023

The Self-Declaration policy sets out what previous conviction information you can ask about and what an applicant has to tell you and also not tell you. This allows you to discuss any relevant information earlier and compare the information given to you against their disclosure information. Also included are links to the lists of convictions which have longer rehabilitation periods than normal owing to the application being at a higher level.
Download Word Document

Recruiting with Convictions without Self Disclosure

Last Reviewed: January 2023

The non-Disclosure policy sets out that organisations will use the information contained on a disclosure to make an appropriate recruitment decision.
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Recruitment of Applicants - Sample Application Policy

Last Reviewed: November 2022

If you recruit staff or volunteers you may wish them to complete an application form for the role so we have provided a sample application form for using in your organisation.
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Secure Handling Sample Policy

Last Reviewed: November 2022

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Secondary Organisation Contract

Secondary Organisation Contract

Last Reviewed: November 2022

This form should be completed by the organisation when a Secondary Organisation requires the Intermediary Body to access and manage the disclosure records that have been sent on their behalf.
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Book our Disclosures Training now!

Understanding the PVG process can be tricky but we have a range of online and in person training sessions to help you along the way.
Find out more