Resources

A bank of forms and sample documents

  • Checklists: that assess services and positions to determine the type of regulated work
  • Guidance: short papers in response to questions about disclosures
  • Sample forms: for you to amend for your own use
  • Sample policies: draft or outline policies which you might find helpful
  • VS forms: Volunteer Scotland forms, for you to download and complete

We have also provided a glossary of technical terms.

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Document, Disclosure services, Good practice / guidance

The Protection of Vulnerable Groups (Scotland) Act 2007 - the PVG Act allows some charities to carry out disclosure checks on their trustees. The interpretation and application of this part of the legislation has sometimes proved to be challenging. This guide has been written to help you decide if you can access a PVG check for your trustees.

Document, VS forms, Disclosure services, Checklists

Protected Adult Checklist.

Checklists, VS forms, Disclosure services, Document

Children Checklist

Disclosure services, Document

Having a “Complaints Policy” ensures our customers can give us honest feedback and allow us the opportunity to reflect and remedy any such instances whilst giving you clear guidelines on the timescales involved.

Document, VS forms, Disclosure services

Coversheet (pdf version).

VS forms, Disclosure services, Document

Coversheet (word version).

Document, Disclosure services

Enrolment Guidance Pack/ Providing free PVG disclosure records, guidance, advice and support to voluntary sector organisations.

Document, Good practice / guidance, Disclosure services

I am a Scheme Member. Do I need a Scheme Record or a Scheme Record Update? Flowchart that helps you decide.

Good practice / guidance, Document, Disclosure services

Flowchart helps you decide, what form do I need.

Document, Good practice / guidance, Disclosure services

You have been given these guidance notes as you are applying to join the PVG Scheme to carry out regulated work (either paid or unpaid) with a voluntary organisation.

Document, Good practice / guidance, Disclosure services

Guidance for Signatory/Identification Checker. It is the role of the signatory to check that the application is correctly completed, check the applicant’s identification, complete sections E1 to E9, complete the Coversheet and (if required) complete a checklist to allow us to assess the position.

Document, Good practice / guidance, Disclosure services

You have been given these guidance notes as you are already a PVG member and are applying for a PVG check to carry out regulated work (either paid or unpaid) with a voluntary organisation.

Document, Good practice / guidance, Disclosure services

Guidance for Signatory/Identification Checker. It is the role of the signatory to check that the application is correctly completed, check applicants identification, complete sections E1 to E8, complete the Coversheet and (if required) complete a checklist to allow us to assess the position.

Document, Good practice / guidance, Disclosure services

You have been given these guidance notes as you are applying for a Standard or Enhanced Disclosure Certificate for work (either paid or unpaid) with a voluntary organisation.

Document, Good practice / guidance, Disclosure services

Guidance for Signatory/Identification Checker. It is the role of the signatory to check that the application is correctly completed, check applicants identification, complete sections E1 to E8 and E13 to E15, complete the Coversheet and (if required) complete a checklist to allow us to assess the position.

Document, Good practice / guidance, Disclosure services

The PVG Scheme reduces the need for organisations to carry out regular disclosure checks on people who are working / volunteering. However, this option is still open and this short paper is designed to help you to decide whether to carry out such checks or not.

Document, Good practice / guidance, Disclosure services

For young people who are doing regulated work, there is no minimum age for joining the Scheme.

Good practice / guidance, Disclosure services, Document

Responsibilities of Scheme members

Document, Good practice / guidance, Disclosure services, 2016, December

A UK driving licence number is mainly made up of the holder’s names and date of birth. Using the information below will help you to read the driver number and check it against the applicant’s names and date of birth

Document, VS forms, Disclosure services

Intermediary Body Contract Form For Organisations with Affiliated Groups.

Document, Good practice / guidance, Disclosure services

Intermediary Body Contract Form Guidelines.

Document, VS forms, Disclosure services

Intermediary Body Contract Form For Organisations with Non- Affiliated Groups.

Document, Good practice / guidance, Disclosure services

Intermediary Body Contract Form Guidelines.

Document, Good practice / guidance, Disclosure services

This contract form should be used when an intermediary body has agreed to forward all requested disclosure records to the secondary organisation that has made the request.

Document, Good practice / guidance, Disclosure services

This contract form should be used when a secondary organisation requires the intermediary body to access and manage the disclosure records that have been accessed on their behalf and pass the details to the secondary organisation through written or oral communication.

Document, VS forms, Disclosure services

The Secondary Organisation Contract Option 1 should be completed when a secondary organisation requires for the intermediary body to return all requested disclosure records directly to a named contact person within the secondary organisation.

Document, VS forms, Disclosure services

The Secondary Organisation Contract Option 2 should be completed when a secondary organisation requires the intermediary body to access and manage the disclosure records that have been accessed on their behalf and pass the details to the secondary organisation through written or oral communication.

Sample policies, Disclosure services, Document

A policy describing how organisations will deal with disclosure information (certificates) sent by Disclosure Services.

Document, Sample policies, Disclosure services

A policy describing the process where organisations choose not to have disclosure certificates sent out, but the information communicated by Disclosure Services.

Document, Good practice / guidance, Disclosure services

Organisations recruiting volunteers from oversees have a duty to ensure they are entitled to volunteer. Guidance issued by the Home Office allows for asylum seekers to undertake volunteering if they are doing voluntary activity but not voluntary work (unless the Home Office have given permission to work).